data
protection

we are very pleased about your interest in our company. data protection has a particularly high value for the management of mrm² automatisierungstechnik gmbh.

a use of the internet pages of mrm² automatisierungstechnik gmbh is basically possible without any indication of personal data. if the processing of personal data is necessary and there is no legal basis for such a processing, we generally obtain the consent of the person concerned. the processing of personal data, for example the name, address, e-mail address or telephone number of a person concerned, is always carried out in accordance with the basic data protection regulation and in compliance with the country-specific data protection regulations applicable to mrm² automatisierungstechnik gmbh. by means of this data protection declaration, our company wishes to inform the public about the type, scope and purpose of the personal data collected, used and processed by us. furthermore, affected persons are informed about their rights by means of this data protection declaration. mrm² automatisierungstechnik gmbh, as the person responsible for processing, has implemented numerous technical and organisational measures in order to ensure the most complete protection possible of the personal data processed via this internet site. nevertheless, internet-based data transmissions can basically have security gaps, so that an absolute protection cannot be guaranteed. for this reason, every affected person is free to transmit personal data to us, also by alternative means, for example by telephone.

the object of data protection is personal data. according to art. 4 no. 1 ds-gvo this is all information relating to an identified or identifiable natural person (hereinafter referred to as "person concerned"). this includes, for example, information such as name, postal address, e-mail address or telephone number, but also usage data, if applicable. usage data is such data that is necessary to use our website, such as, for example, information on the start, end and scope of use of our website and registration data.
the data protection declaration of mrm² automatisierungstechnik gmbh is based on the terms which were used by the european guideline and regulation giver when the basic data protection regulation (ds-gvo) was issued. our data protection declaration should be easy to read and understand for the public as well as for our customers and business partners. in order to guarantee this, we would like to explain the terms used in advance.
we use the following terms, among others, in this privacy policy:

personal data shall mean any information relating to an identified or identifiable natural person (hereinafter referred to as "data subject"). an identifiable person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

data subject means any identified or identifiable natural person whose personal data are processed by the controller.

processing means any operation or set of operations, performed with or without the aid of automated means, which is performed upon personal data, such as collection, recording, organisation, organisation, filing, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

limitation of processing is the marking of stored personal data with the aim of limiting their processing in the future.

responsible or responsible for processing is the natural or legal person, public authority, agency or other body which alone or jointly with others determines the purposes and means of the processing of personal data. where the purposes and means of such processing are determined by union or national law, the responsible or the specific criteria for his designation may be provided for by union or national law.

processor is a natural or legal person, public authority, agency, institution or other body which processes personal data on behalf of the responsible.

the recipient is any natural or legal person, public authority, agency, institution or other body to whom personal data are disclosed, whether or not it is a third party. however, authorities which may receive personal data in the context of a specific investigation, in accordance with union law or the law of the member states, are not considered as recipients.

third party is a natural or legal person, public authority, agency or other body other than the data subject, the responsible, the processor and the persons authorised to process personal data under the direct responsibility of the responsible or processor.

consent means any freely given, informed and unequivocal expression of will by the data subject in a specific case, in the form of a statement or other unequivocal affirmative act by which the data subject signifies his or her consent to the processing of personal data relating to him or her.

the website of mrm² automatisierungstechnik gmbh uses cookies. cookies are text files, which are placed and stored on a computer system via an internet browser. many websites and servers use cookies. many cookies contain a so-called cookie-id. a cookie-id is a unique identification of the cookie. it consists of a string of characters, by means of which internet pages and servers can be assigned to the specific internet browser, in which the cookie was stored. this enables the visited internet pages and servers to distinguish the individual browser of the person concerned from other internet browsers, which contain other cookies. a specific internet browser can be recognised and identified by means of the unique cookie-id.

through the use of cookies, mrm² automatisierungstechnik gmbh can provide the users of this website with more user-friendly services, which would not be possible without the setting of cookies. by means of a cookie, the information on our website can be optimised in the interest of the user. as already mentioned, cookies enable us to recognise the users of our website. the purpose of this recognition is to make it easier for the users to use our website. for example, the user of a website that uses cookies does not have to re-enter his access data every time he visits the website, because this is done by the website and the cookie stored on the user's computer system. another example is the recognition of the language. for example, a cookie will take the user directly to the english version of the website when he/she revisits the website, without the user having to select it himself/herself.

the person concerned can prevent the setting of cookies by our website at any time by means of a corresponding setting in the internet browser used and thus permanently object to the setting of cookies. furthermore, cookies that have already been set can be deleted at any time via an internet browser or other software programs. this is possible in all common internet browsers. if the person concerned deactivates the setting of cookies in the internet browser used, not all functions of our website may be fully usable.

due to legal regulations, the website of mrm² automatisierungstechnik gmbh contains information which enables rapid electronic contact with our company and direct communication with us, which also includes a general address for so-called electronic mail (e-mail address). if a data subject contacts the data controller by e-mail, the personal data transmitted by the data subject is automatically stored. such personal data transmitted voluntarily by a data subject to the data controller is stored for the purpose of processing or contacting the data subject. this personal data is not disclosed to third parties.

der für die verarbeitung verantwortliche verwill process and store personal data of the data subject only for the time necessary to achieve the purpose for which it is stored or if provided for by the European legislator or any other law or regulation to which the controller is subject. if the purpose of storage ceases to exist or if a storage period prescribed by the european legislator or other competent legislator expires, the personal data will be blocked or deleted as a matter of routine and in accordance with the law.

every person concerned has the right to obtain confirmation from the responsible as to whether or not personal data relating to him/her are being processed, as provided for by the european directives and regulations.

every person concerned by the processing of personal data has the right, granted by the european legislator, to obtain at any time and free of charge from the controller, information on the personal data stored in relation to him/her and a copy thereof. the european legislator has also granted the person concerned access to the following information:

- the processing purposes
- the categories of personal data processed
- the recipients or categories of recipients to whom the personal data has been or will be disclosed, in particular in the case of recipients in third countries or international organisations
- if possible, the planned duration for which the personal data will be kept or, if this is not possible, the criteria for determining this duration
- the existence of a right of rectification or erasure of personal data concerning him or her or of limitation of the processing carried out by the controller or of a right to object to such processing
- the existence of a right of appeal to a supervisory authority
- if the personal data are not collected from the data subject: all available information on the origin of the data
- the existence of an automated decision making process including profiling in accordance with article 22 paras. 1 and 4 dsqm and - at least in these cases - meaningful information on the logic involved and the scope and intended effects of such processing on the person concerned.

the person concerned also has the right to obtain information as to whether personal data have been transferred to a third country or to an international organisation. if this is the case, the data subject also has the right to obtain information as to the appropriate guarantees relating to the transfer. If a data subject wishes to exercise this right of access, he or she may at any time contact our data protection officer or any other member of the staff of the responsible.

any person concerned by the processing of personal data has the right granted by the european legislator to ask for the rectification without delay of inaccurate personal data concerning him. furthermore, the person concerned has the right, taking into account the purposes of the processing, to ask for the completion of incomplete personal data, including by means of a supplementary declaration.

if a person concerned wishes to exercise this right of rectification, he or she may at any time contact our data protection officer or any other employee of the data responsible.

every person concerned by the processing of personal data has the right granted by the european legislator to obtain from the controller the immediate erasure of personal data concerning him/her, where one of the following reasons applies and where the processing is not necessary

• the personal data have been collected or otherwise processed for those purposes for which they are no longer necessary
• the person concerned withdraws the consent on which the processing was based pursuant to art. 6 par. 1 letter a dsgvo or art. 9 par. 2 letter a dsgvo, and there is no other legal basis for the processing
• the person concerned objects to the processing pursuant to art. 21 para. 1 dsovo and there are no legitimate reasons for the processing, or the person concerned objects to the processing pursuant to art. 21 para. 2 dsovo.
• the personal data have been processed unlawfully
• the deletion of personal data is necessary to comply with a legal obligation under union law or the law of the member states to which the controller is subject
• the personal data has been collected in relation to the information society services offered in accordance with art. 8 paragraph 1 of the dsco.

if one of the above-mentioned reasons applies and a person concerned wishes to have personal data stored by mrm² automatisierungstechnik gmbh deleted, they can contact our data protection officer or another employee of the person responsible for processing at any time. the data protection officer of mrm² automatisierungstechnik gmbh or another employee will ensure that the request for deletion is complied with immediately. the personal data has been made public by mrm² automatisierungstechnik gmbh and is our company as responsible according to art. 17 paragraph. 1 ds-gvo, mrm² automatisierungstechnik gmbh is obliged to delete the personal data, mrm² automatisierungstechnik gmbh will take appropriate measures, including technical measures, taking into account the available technology and the implementation costs, in order to inform other persons responsible for data processing, who process the published personal data, that the person concerned has requested these other persons responsible for data processing to delete all links to these personal data or copies or replications of these personal data, insofar as the processing is not necessary. in individual cases, the data protection officer of mrm² automatisierungstechnik gmbh or another employee will take the necessary steps.

every person concerned by the processing of personal data has the right, granted by the european legislator, to ask the controller to limit the processing if one of the following conditions is met:

• the accuracy of the personal data is contested by the person concerned for a period of time which allows the responsible person to verify the accuracy of the personal data
• the processing is unlawful, the data subject refuses to have the personal data deleted and instead requests the restriction of the use of the personal data.
• the responsible person no longer needs the personal data for the purposes of the processing, but the data subject needs them in order to assert, exercise or defend legal claims.
• the data subject has lodged an objection to the processing pursuant to art. 21 para. 1 dsq. gvo and it has not yet been established whether the legitimate reasons of the person responsible outweigh those of the data subject

if one of the above-mentioned conditions applies and a person concerned wishes to request the restriction of personal data stored at mrm² automatisierungstechnik gmbh, he can contact our data protection officer or another employee of the person responsible for processing at any time. the data protection officer of mrm² automatisierungstechnik gmbh or another employee will initiate the restriction of processing.

every person concerned by the processing of personal data has the right, granted by the european directives and regulations, to receive the personal data concerning him/her provided by the person concerned to a controller, in a structured, common and machine-readable format. he/she also has the right to communicate such data to another controller, without interference from the controller to whom the personal data has been provided, provided that the processing is based on the consent given in accordance with art. 6 paragraph 1 letter a dsqo or art. 9 paragraph 2 letter a dsqo or on the basis of a contract pursuant to art. 6 paragraph 1 letter b dsqo, and processing is carried out with the aid of automated procedures, except where such processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

furthermore, when exercising their right to data transfer in accordance with art. 20 paragraph 1 dsgsgvo, the person concerned has the right to obtain that the personal data be transferred directly from one responsible person to another responsible person, insofar as this is technically feasible and provided that the rights and freedoms of other persons are not affected.

in order to assert the right to data transferability, the person concerned can contact the data protection officer appointed by mrm² automatisierungstechnik gmbh or another employee at any time.

every person concerned by the processing of personal data has the right granted by the european legislator to object at any time, on the grounds arising from his particular situation, to the processing of personal data concerning him which is carried out pursuant to art. 6 paragraph 1 letters e or f ds-gvo.

in the event of an objection, mrm² automatisierungstechnik gmbh will no longer process the personal data, unless we can prove compelling reasons for processing worthy of protection, which outweigh the interests, rights and freedoms of the person concerned, or the processing serves to assert, exercise or defend legal claims.

in addition, the person concerned has the right to object, for reasons arising from his/her particular situation, to the processing of personal data concerning him/her which is carried out at mrm² automatisierungstechnik gmbh for scientific or historical research purposes or for statistical purposes in accordance with art. 89 paragraph 1 ds-gvo, unless such processing is necessary to fulfil a task in the public interest.

in order to exercise the right to object, the data subject may contact the data protection officer of mrm² automatisierungstechnik gmbh or any other employee directly. the data subject may also exercise his/her right to object by means of automated procedures using technical specifications in connection with the use of information society services, notwithstanding directive 2002/58/ec.

every person concerned by the processing of personal data has the right granted by the european directives and regulations not to be subject to a decision based solely on automated processing which produces legal effects concerning him or her or significantly affects him or her in a similar way, provided that the decision (1) is not necessary for the conclusion or performance of a contract between the data subject and the controller, or (2) is authorised by the laws of the union or of the member states to which the controller is subject and those laws provide for appropriate measures to safeguard the rights and freedoms and legitimate interests of the data subject, or (3) with the express consent of the data subject.

if the decision is (1) necessary for the conclusion or fulfilment of a contract between the person concerned and the person responsible or (2) is made with the express consent of the person concerned, mrm² automatisierungstechnik gmbh will take appropriate measures to safeguard the rights and freedoms as well as the legitimate interests of the person concerned, including at least the right to obtain the intervention of a person on the part of the person responsible, to express its own position and to contest the decision.

if the data subject wishes to exercise rights relating to automated decisions, he/she may at any time contact our data protection officer or any other employee of the controller.

any person concerned by the processing of personal data has the right, granted by the european legislator, to revoke at any time his/her consent to the processing of personal data.

if the data subject wishes to exercise his/her right to withdraw his/her consent, he/she may at any time contact our data protection officer or any other employee of the controller.

the controller collects and processes the personal data of applicants for the purpose of the management of the application procedure. processing may also be carried out electronically. this is in particular the case when an applicant submits relevant application documents to the controller by electronic means, such as e-mail or a web form available on the website. if the person responsible for processing concludes an employment contract with an applicant, the transmitted data will be stored in compliance with the statutory provisions for the purpose of processing the employment relationship. if the data controller does not conclude an employment contract with the applicant, the application documents will be automatically deleted two months after notification of the decision to reject the application, unless deletion is contrary to any other legitimate interests of the data controller. other legitimate interests in this sense include, for example, an obligation to provide evidence in proceedings under the general equal treatment act (agg).

art. If the processing of personal data is necessary for the performance of a contract to which the data subject is a party, such as processing necessary for the supply of goods or the provision of other services or consideration, the processing shall be based on art. 6 i letter b ds.gvo. if our company has a legal obligation which requires the processing of personal data, for example in order to comply with tax obligations, the processing is based on art. 6 i letter c ds gvo. in rare cases the processing of personal data may be necessary to protect the vital interests of the person concerned or of another natural person. this would be the case, for example, if a visitor to our company was injured and his name, age, health insurance data or other vital information had to be passed on to a doctor, hospital or other third party. in this case the processing would be based on art. 6 i lit. d ds gvo. ultimately, processing operations could be based on art. 6 i lit. f ds gvo. processing operations not covered by any of the aforementioned legal bases are based on this legal basis if the processing is necessary for the protection of a legitimate interest of our company or of a third party, provided that the interests, fundamental rights and freedoms of the person concerned do not prevail. we are allowed to carry out such processing operations in particular because they have been specifically mentioned by the european legislator, who considered that a legitimate interest could be presumed if the person concerned is a customer of the person responsible (recital 47, second sentence, dsqm).

if the processing of personal data is based on article 6 i lit. f ds gvo, our legitimate interest is the performance of our business activities for the benefit of the well-being of all our employees and our shareholders.

the criterion for the duration of the storage of personal data is the respective legal retention period. after this period has expired, the corresponding data is routinely deleted if it is no longer required for the fulfilment or initiation of the contract.

necessity for the conclusion of the contract; obligation of the data subject to provide the personal data; possible consequences of not providing the data we would like to inform you that the provision of personal data is partly required by law (e.g. tax regulations) or may result from contractual regulations (e.g. information on the contractual partner). sometimes it may be necessary for a contract to be concluded that a person concerned provides us with personal data, which subsequently have to be processed by us. for example, the person concerned is obliged to provide us with personal data if our company concludes a contract with him. a failure to provide personal data would mean that the contract with the data subject could not be concluded. before the data subject provides personal data, he or she must contact our data protection officer. our data protection officer will inform the data subject on a case-by-case basis whether the provision of personal data is required by law or by contract or is necessary for the conclusion of the contract, whether there is an obligation to provide the personal data and what would follow if the personal data were not provided.

as a responsible company, we avoid automatic decision making or profiling.

the protection of your data is very important to us. this was already the case before the introduction of dsgvo. we treat personal data as strictly confidential and very sensitive. we exclude the passing on or processing of third parties as long as they do not expressly agree. do you have any questions about data protection, your personal data or our processes? then write to us!

document stand: 10.11.2020 rev. 1.1.